Privacy Policy
Last updated: 21 July 2025
1. Data Controller
Travel Film Awards (“TFA,” “we,” “us”)
Email: support@travelfilmawards.com
Address: Av. Diagonal, 626, Sarrià-Sant Gervasi, 08021 Barcelona, Spain
2. Information We Collect
a. Automatically Collected Data (via Cloudflare Web Analytics)
- IP Address (anonymized by Cloudflare by default)
- Browser Type, Operating System & Device Type
- Pages Visited, Time Spent & Referring Site
b. Data Collected via Newsletter SignUp
- Email Address
c. Application & Contact Data
- Name, telephone number, portfolios, film submissions and related materials you voluntarily submit when applying or contacting us
3. How We Use Your Data & Legal Basis
| Purpose | Data Used | Legal Basis |
|---|---|---|
| Send newsletters & event updates | Email Address | Consent (Art. 6(1)(a) GDPR) |
| Process film submissions & applications | Contact & Application Data | Contract performance (Art. 6(1)(b)) |
| Analyze website usage & improve experience | Automatically Collected Data | Legitimate interest (Art. 6(1)(f)) |
| Respond to your inquiries | Contact Data, Correspondence History | Legitimate interest (Art. 6(1)(f)) |
| Comply with legal obligations | Any relevant Data | Legal obligation (Art. 6(1)(c)) |
4. Cookies & Tracking
We use Cloudflare Web Analytics (privacy-focused, no cookies) and our own cookie banner for any additional trackers. You may opt out via browser settings or the banner preferences. See our Cookie Policy for details.
5. Data Sharing & Transfers
We may share personal data with:
- Service Providers (e.g., email marketing platforms, hosting services)
- Partners & Sponsors, but only to facilitate events you’ve opted into
- Legal Authorities, when required by law
We do not sell your personal data. Transfers outside the EEA are governed by Standard Contractual Clauses.
6. Data Retention
- Automatically Collected Data: retained for up to 2 years
- Newsletter SignUp Data: retained until you unsubscribe, plus 1 year
- Contact & Application Data: retained up to 5 years after last interaction, unless you request earlier deletion
7. Your Rights under GDPR
You can:
- Access, rectify or delete your personal data
- Restrict or object to processing
- Receive your data in a portable format
- Withdraw consent at any time (for consent-based processing)
- Lodge a complaint with a supervisory authority
To exercise these rights, email us at support@travelfilmawards.com.
8. Security Measures
We employ industry-standard safeguards (encryption, access controls) to protect your data.
9. Changes to This Policy
Updates will appear here with a new “Last updated” date.
10. Contact Us
Questions or requests? Contact support@travelfilmawards.com.